The Pavilion is due to be refurbished so booking is limited at this stage.
The premises consist of two large rooms which can be converted into one larger room by removing the dividing screen.
Room 1 is licensed to seat 170 persons and Room 2 permits up to 150 seats. The maximum numbers permitted for public dancing is 190. However it is recommended that the capacity be restricted to only 75% of the permitted numbers to prevent discomfort.
Stacking chairs and tables are available.
The Kitchen has a large gas range. No crockery or utensils (other than two large kettles) are available.
There are adequate toilet facilities (including disabled).
CONDITIONS FOR HIRE OF THE PAVILION
- Applications for hire of a room(s) must be made on the attached form to the Clerk of the Council. THE FULL HIRE CHARGE (AND ANY REQUIRED DEPOSIT) MUST ACCOMPANY THE APPLICATION. An official receipt for payment issued by the Clerk is proof of confirmation of the booking.
- The hirer may cancel a booking up to 14 days before the date required without loss of hire charge. If the booking is cancelled within 14 days of the date of the booking the Council reserves the right to retain all or part of the hire charge if the room(s) cannot be re-let. The Council reserves the right by notice to the hirer to terminate the hiring at any time and to return any monies paid, but the Council shall not be under any liability for any loss or damages he/she may sustain out of such termination.
- The sale by retail of alcohol at the premises which must be undertaken by means of a temporary event notice (TEN) – please download the guidance for details of how TENs should be submitted
- The hirer shall not assign the benefit or burden of the hiring or sublet the premises or any part thereof.
- If any part of the premises is to be used for the purpose of gaming or games of chance of any description, the hirer shall be responsible for ensuring that the provisions of the Betting, Gambling & Lotteries Act 1963, The Gaming Act 1968 or any other subsequent amending Acts are fully observed and complied with. Any gaming undertaken at the premises must comply with the codes of practice of the Gambling Commission – full details of which can be viewed on their website
- No nail or fastening of any kind shall be driven or put into any wall, partition, pillar or any other fittings or furniture. Temporary decorations may be fixed to walls by ‘Blue-tack’ or similar substances which will not cause damage to paint-work on removal. Use of ‘sellotape’ or similar is not permitted. Temporary decorations shall be removed by the hirer at the end of the hire period.
- The hirer shall repay to the Council on demand the cost of replacing or reinstating of repairing any part or parts of the premises including floors, furniture, fixtures and fittings which shall have been damaged, destroyed, stolen, removed, or have become excessively dirty as a result of the negligence of the hirer during the period of the hire.
The Council may require the hirer to make a deposit of such sums as it considers necessary to be prepaid with the hire charge to cover the aforementioned contingencies. The Council may withhold all or any such part of the deposit as it may determine in the event of the hirer’s negligence.
- The hirer shall indemnify the Council against all claims, demands, actions or proceedings in respect of any loss, damage or injury caused by or to any person which shall occur while such person is in or upon any part of the premises or arise from any accident or occurrence which happens while such person is in or upon any part of the premises or in respect of any loss or damage suffered or sustained by any person by reason of hirer’s use of the premises.
- The Council reserve the right unto themselves or their officers, servants and agents a right of entry to every part of the premises at any time when duly authorised to enter.
- The wearing of footwear of any kind which is liable to cause damage to the floor of the rooms is prohibited.
- Parking of vehicles on the grass or in areas not specified as car parks is prohibited.
The entrance gates to the Recreation Ground will be locked by the Council’s servants after a reasonable period of time has elapsed after the end of the period of hire.
Hirers should ensure that all persons attending functions are made aware of this so that they remove their vehicles from the Recreation Ground as soon as possible after closure of the Pavilion. Recovery of any vehicle left within the Recreation Ground shall be made at a time suitable to the Council and the Council shall not be liable for any loss or damage to such vehicle.
- THE PERIOD OF HIRE TERMINATES STRICTLY AT THE TIME INDICATED ON THE SCALE OF CHARGES. Hirers are expected to vacate the building at that time. Subject to availability and at the discretion of the Council or its authorised servant or officer, the hirer may, by previous arrangement, be permitted a reasonable time to clear up and remove property either at the end of the hire period or on the following morning but in any event the premises must be clear of all the hirer’s property by 8.45am the following morning.